Planning Commission Minutes 2024.07.08

Agenda

·  Roll Call – Sid, Andrea, Sean. Scott.

·  Minutes – 2024 06 10, approved.

·  Planning Commission Seats – Status of LOI to fill 2 open seats.

  • Andrea followed up with Janet on letter of interest for open commission seats. Janet has been officially voted in as Borough Secretary. Janet also mentioned getting a one pager / explanation of Planning Commission.
  • Action Item: Andrea to get Planning Commission blurb or sync with Joe if she cannot locate it.

·  Borough Comprehensive Planning – Joe to format action matrix into a simplified version

  • Action Item: Joe will have for next meeting August 12th
  • Target Timeline:
    • Planning commission meeting August 12th
    • Council work Session August 19th for discussion
      • If no issues, vote for council September 2nd
      • If issue, review/edits Planning Commission September 9th   

·  Rutledge LCAP – Sid to reformat similar to Comp Plan

  • Action Item:
    • Add to agenda to be reviewed in July 15th Council Work Session
    • Add to eNews opportunity to design LCAP poster, reach out to Rutledgecommunications@gmail.com if interested.

·  Grants Research – Rutledge Resiliency Hub

o Status of outreach to USDN Resiliency Hub – Sean and Joe connected offline. They reviewed the guide, which is very comprehensive.

  • Need to create the “Rutledge-sized” version and have carefully planned steps.
    • Need to ensure each step is defensible.
  • Including consideration for who will manage the transformation as well as final state.

o Potential survey for gathering of data. Additional considerations for under-represented groups.

o General Process:

  • Assessing vulnerability, select service area.
  • Establish team for the process (e.g. utility representative, politician/community leaders, etc.)
  • Identify the correct location.
  • Define the solutions needed.
  • Develop site and install solutions.
  • Activating the site (Different statuses: Normal, Disruption, Recovery)
  • Action Item: Joe and Sean to engage with USDN rep.

·  Rutledge Participation in the CPRG (Climate Pollution Reduction Grants) Program

o Status of Joe outreach to DVRPC (Delaware Valley Regional Planning Commission) Contact – no progress, no response yet.

Action Item: Joe will reach out again.

·  Borough Hall Plan – any additional input or discussions?

  • Community Engagement Session completed and 25+ survey responses received. Building committee is reviewing this.
  • Upcoming dedicated session in H2/24 will pull in the community as well as stakeholders such as SPD, MRFC, perhaps county officials.
  • Consideration for traffic increase as coupled with potential changes to the Chambers Memorial Church. Would need to consider if a study would be required.

·  New Business?

  • Borough Hall Plan: Planning Commission could potentially examine and propose a Governance Process.
  • Adjourned at 8:20PM

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